An agreed intake and field mapping
We map the invoice sources, required fields and destination format. You receive an input specification and sample outputs to check against your accounting process.
Automate invoice approvals and exception handling.
InvariTech builds the workflow between your inbox and accounting system. Capture invoice data, apply your checks, send issues to the right reviewer and keep the approval record with the transaction.
Tell us which accounting software you use, roughly how many invoices you handle and where the manual work piles up.
Test the extraction step yourself.
Our free invoice-to-CSV tool lets you upload invoices and inspect the extracted fields before downloading a CSV. It demonstrates one part of the workflow. Your approval rules, exception routing and accounting connection belong in the implementation scope.
Try invoice-to-CSV extractionWhat we build for you
We agree the work packages, acceptance tests and exclusions in your proposal. Each package has an output your team can review.
Checks before the accounting handoff
Define missing-field, duplicate and amount checks, plus the supporting records available for matching. Your AP approval and exception controls become explicit rules, with a named owner for each unresolved issue.
Approvals people can follow
We build the agreed routing, review states and escalation steps. Reviewers can see what needs attention and why. The workflow records the decision instead of leaving the approval buried in an email thread.
A tested output and operational handover
Deliver approved data through an agreed file export or supported API connection. The handover covers acceptance tests, error handling, access administration and operating instructions. Ongoing support is specified separately.
A good fit when…
- Your team repeatedly copies invoice data between systems.
- Approvals stall because the next reviewer or missing evidence is unclear.
- You want to keep your accounting software and automate the surrounding work.
What to agree before we start
You supply the accounting rules and nominate the people who can approve payments or resolve exceptions. We implement the agreed workflow and test its behaviour with you.
If extraction alone solves the problem, use the free tool. A custom engagement makes sense when you also need connected systems, repeatable checks or managed handoffs.
From first conversation to handover
Map one workflow
Walk through an invoice from arrival to accounting. Identify the repeated work, available records and decisions that require a person.
Agree scope and build
Review the deliverables, price, dependencies and acceptance criteria. We build against agreed samples and test routine and exception cases.
Verify and hand over
Your team reviews the outputs and approval behaviour before launch. Agree ownership, documentation and any ongoing support.
How we price the work
We quote for an agreed scope. The main cost drivers are the number of input formats, accounting connections, approval paths, matching requirements and exceptions that need handling.
The proposal separates implementation work from third-party usage charges and any ongoing support. We establish a delivery schedule after checking sample data, system access and your team’s review availability.
Before you get in touch
Can you connect to our accounting software?
We check your software’s import formats, API availability and access requirements before committing to a connection. An agreed CSV handoff may be sufficient; a direct integration is a separate scope decision.
Do you handle purchase-order and receipt matching?
We can scope matching where the required records are available. The three-way matching workflow depends on consistent invoice, purchase-order and receipt identifiers. We agree tolerances and exception ownership with your finance team.
What about retailer deductions and short-pays?
That is a different evidence workflow. Our sample claims evidence pack shows the records involved. Tell us which retailer claims and source systems you need to connect so we can assess that scope separately.
Which invoice handoff is costing your team time?
Tell us which accounting software you use, roughly how many invoices you handle and where the manual work piles up. We’ll use that to discuss fit and the information needed for a scoped proposal.
Start with a short description. Please don’t send credentials or confidential records through the contact form.